ARTICLE VII-THE OFFICERS

Section 1:

The officers of the Association shall be President, Vice-President, Secretary and Treasurer, each of whom shall be elected by the Board of Directors and such officer shall be from the duly elected and serving Board of Directors.

Section 2:

The officers of the Association shall be elected by the Board of Directors at the meeting held after each annual meeting of the Association or as soon thereafter as conveniently possible. All officers will serve for a term of two years. The Treasurer and Secretary will each serve for a term of two years, contingent upon their continued membership on the Board of Directors. All officers may be elected to two consecutive terms. Each officer shall hold office until his/her successor shall have been duly elected and shall have qualified or until his/her death, resignation or removal from office.

Section 3:

A vacancy in any office because of death, resignation or removal from office may be filled by the Board of Directors for the unexpired portion of the term of such office.

Section 4:

Any officer may be removed from office by the Board of Directors whenever, in its judgment, the best interest of the Association would be served thereby.

Section 5:

The President shall be the principal executive officer of the Association and, subject to the control of the Board of Directors shall, in general, supervise the affairs of the Association. He/she shall, when present, preside at all meetings of the Association and of the Board of Directors and the Executive Committee. The President, with the Secretary or Treasurer or any other proper officer of the Association, shall sign contracts, checks or other documents authorized by the Board of Directors, except in cases where the Board of Directors has expressly delegated such signing to some other officer or agent. The President shall, in general, perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors from time to time. The President may appoint a person to the position of Historian whose term shall be three years. The Historian may be appointed for no more than three consecutive terms.

Roberts Rules of Order shall govern the President’s authority to cast a vote on a matter before the Board or the membership.

Section 6:

In the absence of the President or in the event of his/her death, inability or refusal to act, the Vice-President shall perform the duties of the President, and when so acting shall have all of the powers of and be subject to all the restrictions and responsibilities of the office of President. The Vice-President shall also perform such other duties as from time to time may be assigned to him/her by the President or by the Board of Directors.

Section 7:

The Secretary shall keep the minutes of the meetings of the Board of Directors and the Executive Committee, and at the annual and any special meetings of the Association membership:

see that notices are duly given in accordance with the provisions of these By-laws;
be the custodian of the records of the Association, the Board of Directors and the Executive Committee;
deliver to his/her successor all minutes and records of the Association and its Committees;
perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned by the President or the Board of Directors; and
enter, maintain and dispense all records necessary to the operation of the Association.

Section 8: The Treasurer shall:

have charge and custody and be responsible for the funds of the Association; receive and give receipts for monies paid to the Association and deposit all such monies in the name of the Association in such banks, trust companies, depositories or credit unions as shall be selected in accordance with the provisions of these By-laws;
maintain custody of the bank statements and accounting records of the Association, prepare bank statement reconciliations, and render a written account of the finances of the association at each regular meeting of the Board of Directors; and
perform all of the duties incident to the office of Treasurer and such other duties as from time to time may be assigned to him/her by the President or the Board of Directors

Section 9:

If required by the Board of Directors, the Treasurer shall give a bond for the faithful discharge of his/her duties in which such sum and with such sureties as the Board of Directors shall determine. The cost incident to any such bond required shall be paid from the funds of the Association.